Job Title: Administrative Assistant

Company: WMC Advanced Physician Services PC

City/State: Valhalla, NY

Category: Clerical/Administrative Support

Department: Perioperative Services

Union: No

Position: Part Time

Hours: Variable (Days, and Weekends)

Shift: Day

Req #: 36413

Hiring Range: $24.08-$30.26

Job Details:

Job Summary:

An Administrative Assistant works to ensure that the daily operations of the clinic, doctor’s office, or hospital in which they serve function as smoothly as possible. They must engage in a wide variety of administrative support functions to one or more departments or managers.


  • Heavy use and knowledge of kronos timekeeping system
  • Acts on behalf of and conserves an executive’s time by attending meetings, reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
  • Promptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate party.
  • Receives, greets, and directs patients and guests, in person or via telephone.
  • Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties.
  • Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, presentations.
  • Makes travel, meeting, and special event arrangements; creates and organizes travel itineraries.
  • Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information.
  • Processes expense reports and supporting documentation.
  • Maintains inventory of office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
  • Maintains a professional appearance and a clean, safe environment.
  • Respects patients by recognizing their rights; maintaining confidentiality.
  • Utilizes technology, including specialized software as applicable, to maximize productivity.
  • Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports.
  • Develops and maintains electronic files as necessary.
  • Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner.
  • Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties.
  • Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
  • Other duties as assigned.


Previous administrative, clerical, or secretarial experience, preferred.


High school diploma or equivalent, required.

Licenses / Certifications:


Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point).

About Us:

WMC Advanced Physician Services PC


We offer a comprehensive compensation and benefits package which includes:
  • Health Insurance
  • Dental
  • Vision
  • Retirement Savings Plan
  • Flexible Saving Account
  • Paid Time Off
  • Holidays
  • Tuition Reimbursement