Job Title: Administrative Assistant
Company: WMC Advanced Physician Services PC
City/State: Valhalla, NY
Category: Clerical/Administrative Support
Department: ACP-Perioperative Services
Position: Full Time
Req #: 14095
Posted Date: Oct 24, 2019
The position of administrative assistant consists of being responsible for providing administrative and clerical services in order to ensure effective and efficient operations and to assist Perioperative leadership with all administrative tasks.
Answer phone calls and direct calls to appropriate parties, take messages. Assist the VP in day to day activities including the coordination and management of meetings and schedules. Coordinate meetings, including booking conference rooms, teleconferences, preparation of material and binders. Attend meetings to record minutes. Conduct research, compile data, and prepare reports for consideration and presentation by leadership. File and retrieve documents, record, and reports. Greet visitors and determine propriety of access. Make travel arrangements for leadership. Open, sort, and distribute incoming correspondences including fax and email. General email management. Respond to general inquiries and forward inquiries to various departments as appropriate. Prepare and maintain email distribution lists. Perform general office duties such as ordering supplies, maintaining records management database systems. Performing basic bookkeeping. Completing travel and reimbursement vouchers. Assisting with personnel changes and associated documents. Provide administrative support to Perioperative leadership including business related errands, preparing appointments and agendas, maintaining calendar for Vice President of Perioperative Services. Other duties as assigned. Qualifications/Requirements:
BS/BA, preferred. Associate degree, required.
Licenses / Certifications:
Microsoft Office Suite experience a plus Special Requirements: Monday-Friday with availability for rare Saturday overtime and occasional weekday overtime. Must be flexible with start time hours as there are occasional early morning meetings. Physical Requirements: Very rare light lifting.