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Job Title: Clerk2

Company: St Anthony Community Hospital

City/State: Warwick, NY

Category: Clerical/Administrative Support

Department: Guest Services

Position: Full Time

Hours: Mon-Sun

Shift: Day, Evening

Req #: 18691

Job Details:

Job Summary:

The Clerk2 is responsible for performing routine and complex clerical tasks involving the preparation and maintenance of patient medical records in accordance with established procedures and regulatory requirements. This position enters and retrieves information on computer software programs and maintains both electronic and manual medical records. In addition, this position acts as a liaison with other hospital staff, patients, patient families, the public, other medical facilities, and insurance company representatives.


Organizes, assembles and maintains medical records and charts in order to review them for accuracy and completeness in accordance with established hospital policy and practice. Enters data on hospital-wide computer system. Creates and maintains charts. Files and retrieves medical records. Photocopies records in response to in-coming requests for release of medical information. Monitors the retrieval and return of medical records to file in the appropriate areas and completes logs. Utilizes computer applications or other automated systems to enter and retrieve data. Receives visitors, patients and patients’ families in the absence of the receptionist. Greets walk-ins and provides information regarding requirements for release of medical records. Prepares and mails medical record requests with required documentation in accordance with HIPPA and applicable regulatory requirements. Contacts other hospital personnel for missing information or clarification to ensure accurate and complete documentation. Orders forms and supplies for the department. Attends and participates in all staff and educational meetings. Assists in providing supportive services or other duties as assigned. Effectively uses automated systems to perform work assignments. Performs other duties as assigned.

Qualifications / Requirements:


Minimum of 1 year of clerical and office support experience in a medical office or healthcare setting required.


High School diploma or equivalency required.

Licenses / Certifications:



If applicable, the individual performing this job may reasonably anticipate coming into contact with human blood and other potentially infectious materials. Individuals in this position are required to exercise universal precautions, use personal protective equipment and devices, and learn the policies concerning infection control. Must be organized and detail oriented. Must be able to navigate basic computer systems and enter/retrieve data on automated systems. Must be able to use general office equipment (fax, copier, calculator).