Advancing Careers. Here.

Job Title: Document Imaging Specialist

Company: Bon Secours Community Hospital

City/State: Port Jervis, NY

Category: Clerical/Administrative Support

Department: Health Information Management

Position: Full Time

Hours: mon - fri 8a - 4p

Shift: Day

Req #: 17437

Job Details:

Job Summary:

The Document Imaging Specialist performs a variety of routine and complex clerical tasks in the Health Information Management Services Department, including, but not limited to, providing information regarding release of information and/or documents in person and by telephone. The Document Imaging Specialist enters and retrieves data on specialized software programs, retrieves documents, medical records, charts from files, and operates scanners and imaging equipment in accordance with established procedures, HIPPA compliance and applicable regulatory requirements, and verification and correction of patient information in ConnectCare. May occasionally participate in various HIMs related committees throughout Bon Secours Charity Health System.


Audits scanned documents by comparing with the original record. Monitors equipment for proper functioning, and reports issues in a timely manner to minimize work disruption. Monitors ongoing quality and tracks errors for trends. Retrieves available records from patient care areas daily as scheduled. Prepares records for scanning per established department procedures. Scans records into the system per established policy and procedure guidelines. Ensures that Box number entered prior to creating a batch coincides with number on box label that scanned batch is to be stored in once indexing is completed. Indexes and completes quality check process after batch has been scanned in accordance with established policy and procedure guidelines. Examines pages and verifies patient identification on each page to ensure that all original forms were properly scanned into the system with clear and accurate images, and that patient indexes are accurate for each page of the medical record, and that pages are in appropriate chronological order. Identifies modification of index and notifies supervisor. Performs routine daily maintenance of the scanner. Processes loose material in accordance with established procedures. Properly marks boxes for placement of scanned documents in accordance with process for off-site pick up. Utilizes IDM Find application to locate scanned records or perform full quality control measures. Maintains cover sheet filing areas and restocks inventory. Performs second level random quality reviews related to scanned records. Processes incoming mail. Releases information in accordance with established procedures and regulatory requirements. Prepares documents and information for regulatory audits on an as needed basis. Notifies physicians regarding the suspension process by telephone or by mailing notification letters. Effectively uses automated systems to perform work assignments. Performs related duties as assigned.

Qualifications / Requirements:


Minimum of one year experience in a medical office setting preferred with knowledge and experience using computers and electronic medical records and scanning devices required.


A high school diploma or equivalency is required.

Licenses / Certifications: