Job Title: Program Coordinator

Company: WMC Advanced Physician Services PC

City/State: Hawthorne, NY

Category: Clerical/Administrative Support

Department: Mental Health

Position: Full Time

Hours: M - F 8:00 - 4:30 PM

Shift: Day

Req #: 30810

Job Details:

Title: Program Coordinator Job Code: A1040 Department: Mental Health Department Code: 007600

Job Summary:

The Program Coordinator supports health care program staff and partners in the implementation of best practices to assist quality improvement initiatives, which maximize prevention opportunities in primary care.

Responsibilities:

  • Monitors and supervises the activities of program employees and volunteers
  • Oversees daily operations of a program and determines priorities
  • Utilizes technology and manages documentation in electronic application or software associated with the role and scope of work, to maximize productivity
  • Advises staff, volunteers and participants on answers to questions and provides technical assistance
  • Revises program goals and objectives to meet the changing needs of program participants
  • Complies with policies and procedures governing the program and ensures that the program is operating at maximum efficiency
  • Approves program expenditures staying within budget limitations. Prepares reports and financial statements regarding program operations
  • Analyzes and evaluates the effectiveness of the program and develops methods and systems for increased efficiency
  • Ensures compliance with record keeping and occurrence reporting in accordance with all current company, local, state and federal regulations
  • Participate in regional or local committee’s and projects related to scope of services, quality, etc.
  • Engages in recruitment process and reviews applications for potential employees and assists mangers in the hiring process
  • Trains new employees and volunteers to ensure proper operation of the program
  • Participates in solicitation of funding requests from outside sponsors; Completes all paper work required for funding and approval by management of all parts of the program.
  • Works with Marketing department to develop promotional literature for the program, such as brochures, newsletters and flyers
  • Facilitates educational workshops, meetings, conferences and events associated with the program
  • Engages in outreach efforts and Interact with members of the community to help achieve program goals and objectives
  • Maintains a professional appearance and a clean, safe environment
  • Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports
  • Develops and maintains electronic files as necessary
  • Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner
  • Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties
  • Other duties as assigned for specific service line and programmatic requirements
Qualifications/Requirements:

Experience:

Minimum of one year of health care program coordination experience, required.

Education:

Four-year degree from an accredited institution,required.

Licenses / Certifications:

Other:

Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point). Special Requirements: Physical Requirements:

  • Physical Activity (please check one box):
  • ☐ Sedentary Work (involves sitting most of the time, occasionally walking and standing; requires lifting no more than 10 pounds at a time and/or occasionally lifting or carrying objects) ☐ Light Work (involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds; requires moderate mobility to different work locations) ☐ Medium Work (involves substantial physical activity and mobility; and lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds.) ☐ Heavy Work (involves some type of manual labor including operating heavy machinery/ equipment or physical labor; requires lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds)
  • Other Physical Requirements (check all that apply):
  • ☐ Blood Bourne Exposure ☐ Hearing ☐ Manual Dexterity ☐ Pushing/Pulling ☐ Standing, climbing, mobility ☐ Visual Acuity ☐

    Other:

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    About Us:

    WMC Advanced Physician Services PC