Job Title: Medical Records Representative II

Company: MidHudson Regional Hospital

City/State: Poughkeepsie, NY

Category: Clerical/Administrative Support

Department: Health Info Mgmt

Union: No

Position: Full Time

Hours: M-F 8am to 4:30 pm

Shift: Day

Req #: 37610

Hiring Range: $16.56/HR - $20.82/HR

Job Details:

Under the general direction of the Director of Health Information Management, the Medical Record Representative serves as the primary resource for the Meditech system. Responsibilities will include, but may not be limited to: prepping, scanning and indexing scanned documents and monitoring the system.


  • Accurately validates computer generated discharge / admission list against the actual medical record and preps inpatient/ER medical records for scanning
  • Accurately performs Quality Control on scanned inpatient medical records to ascertain all paper documents are scanned and belong to respective patients.
  • Performs analysis on physician documentation requiring dictations, signatures and co-signatures. Deficiencies are entered into Meditech and reports generated for follow-up with the physicians.
  • Diligently reviews pending transcribed reports in Nuance/ EMON system, makes necessary corrections and exports reports into Meditech as permanent part of patient chart
  • Accurately utilizes 3M Chart tracker/locator system to obtain information and to locate offsite records and other records before the inception of Meditech.
  • Courteously assists Physicians with Meditech difficulties in chart completion and other issues if needed.
  • Accurately reanalyzes records after physicians have completed deficient reports.
  • Accurately sort loose ambulance reports of multi-patients in chronological order and scan into Meditech.
  • Performs other related duties as assigned.
  • One (1) year medical record, medical office experience preferred
  • High School Graduate or equivalent, knowledge of medical terminology
  • N/A
  • If applicable, the individual performing this job may reasonably anticipate coming into contact with human blood and other potentially infectious materials. Individuals in this position are required to exercise universal precautions, use personal protective equipment and devices, and learn the policies concerning infection control.
  • Ability to learn specialized computer programs

About Us:

MidHudson Regional Hospital

MidHudson Regional Hospital in Poughkeepsie, NY, is home to the mid-Hudson Valley’s most advanced healthcare services. This 243-bed facility cares for more than 10,000 inpatients annually while performing an additional 325,000 outpatient procedures each year. MidHudson Regional Hospital operates the area’s only Level II trauma center, is home to the Redl Center for Cancer Care and Center for Robotic Surgery, and is a destination hospital for patients with serious illnesses and injuries. 


We offer a comprehensive compensation and benefits package which includes:
  • Health Insurance
  • Dental
  • Vision
  • Retirement Savings Plan
  • Flexible Saving Account
  • Paid Time Off
  • Holidays
  • Tuition Reimbursement